Making Time

How do you plan for your strategic use of time?

In a culture that seems to take some kind of pride in talking about how busy we all are, it seems even more important that we purposefully plan for our time, so that we can ensure that we focus as much as possible on the essential and strategic. That is, if we are truly striving to do significant work and intentionally make a difference.

In the past, I’ve written about my approach to this strategic planning for use of my time…

During the last days of 2014, I created my first prototype for my 2015 schedule paradigm.

For me, I create this schedule paradigm by engaging in some reflection about how I spent my time in the previous two semesters, and I calibrate those data and insights with how I perceive I need to spend my time relative to our strategic goals and objectives as a school.

Then, I ask for feedback…

Dear All:

I don’t mean to interrupt your break. I’m simply getting something into your inboxes for when you return to work. (Happy New Year!)

I’m sharing my “schedule paradigm” prototype for semester two, 2014-15. And I have two requests of each of you, which I hope will only take 5-15 minutes max.

1. Because you are the people with whom I work most closely, I want you to be aware that this is my current thinking about how I plan to structure my recurrent time for second semester. [Most of you know that I do this every August and January to “put the big rocks in the jar first.” Here’s a 2011 blog post, if you’re interested, where I first explain this practice of mine.]

*2. I’d love any of your thoughts, comments, questions, and feedback on how I’ve structured my time plan (which I call a “schedule paradigm”).

Some of the questions I already know I have:

  • As I try to ramp up my CLIO time, how might I get back into weekly work with Preschool, Lower School, and Middle School? Is there a regular weekly/monthly way for me to get re-involved with the other divisions? What do Kelly, Shelley, and Chip + Katie and Nicole see as those opportunities?
  • How might Mary and I return to regular meet-ups to strategically work on DT across divisions and curricula? How might we include Jim?
  • How can I best support Meghan in the development of iDiploma’s big picture, as well as with the on-the-ground work this semester?
  • How can I best support Kristyn with the (i)Project development and future framework?
  • What support/co-labor do the other US SLT members need that I am not providing them?
  • How might I stay focused on the Progress Monitoring System work across divisions, and especially in Upper School this semester?
  • How do I best ensure that I am in classrooms at least 8-10 hours per week?
  • Is there enough white space for people to come get me, drop in, schedule time for all the things that I don’t know yet will come up but that always seem to?
  • How do I best prioritize #fuse15 ramp up?
  • How do I best do my share of the leadership and heavy lifting for the intensive work that MVIFI needs?

Thanks!

Bo

The feedback I receive from my peer and colleagues is invaluable. From their questions and ideas, I’m already adjusting parts of the schedule so that my plans for strategic time allocation align and synergize with theirs.

As you do your work to lead a school, classroom, project, venture, company, or other endeavor, how do you make time? I’d love to learn from you via comments and links you might leave here.

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This post first appeared on It’s About Learning 1.10.2015

PROCESS POST: Mission, Vision, Strategies, Tactics, and Logistics

“We are a house of exceptional height whose purpose is to keep its inhabitants safe and dry.”

“We will raise this house so that it is impregnable from flood waters.”

“We will utilize beam and tie jacks to increase and enhance the height of this abode and build a more formidable foundation.”

Mission, vision, strategies, tactics, and logistics. These words – these objectives and means – spur a great deal of thought from me. To be most honest, I am working to discern the important differences in these words – these means and objectives. I am convinced that a school must continually strive to ensure that its people have shared understanding and shared values around these words – that when someone talks of a school’s mission, or when someone speaks of strategy and tactics, we are operating from a deep sense of mutual understanding. It’s not just semantics. Shared meaning of this language – mission, vision, strategies, tactics, and logistics – ensures that members of a school community work together more harmoniously as a team, with less negative friction at the points of movement and change.

House Raised 2013-08-03 06.57.59

On many mornings, as Lucy (my dog) and I are walking, we venture past this house that is being raised. The house is in an area of Atlanta that floods fairly often, and I can certainly understand the homeowners investing in a different foundation system. A number of other houses in the neighborhood have done the same.

Because of my work for the past decade (in school innovation and transformation), I feel I am constantly trying to get a better handle, a better grip, on “mission, vision, strategy, tactics, and logistics.” This house – as a metaphor – is helping me do so.

As I walk past this house, I imagine what the mission and vision of the homeowners might be. Perhaps that mission or vision is represented in the quotes that opened this post. Perhaps not. I try to imagine the conversations and planning that certainly occurred among the homeowners and the experts who are lifting that house with those beams and ties. I can hear them talking strategy and tactics and logistics, and I can hear them working out a shared understanding of those means and objectives. I think how critical it must be for the workers on this project to have a shared sense of the strategies, tactics, and logistics!

Then, I begin to wonder if the owner of the lifting company talks of the mission of his/her company. I become curious if the lifting company’s mission and vision is actually more of a strategy or tactic in the view of the homeowner. I ponder how confusion over these things might result in a less than optimal house transformation. Or worse – a house toppling.

If you’re still with me, God bless you! If you’re wondering what in the world I am writing about, then I would challenge you to listen more intentionally to conversations and meetings at your school. Listen as people talk about mission, vision, and strategy. Consider how faculty and admin are approaching the tactics and logistics to achieve the strategies that will ensure success of the mission and vision. Perhaps your school’s mission is only written in aspirational terms, loose and general terms, that make strategic design a significant challenge for teachers, parents, and students. Simply listen for the words “strategy” and “strategic” and note if different people speak of the very same actions being different rungs of the strategy, tactics, and logistics ladder.

Listen as teachers talk of lesson plans and classroom activities. Listen as students respond to questions about what they are learning and why. Listen as parents discuss where the school is headed and how it plans to get to such a destination.

Try to discern when people are talking with clear, shared understanding around mission, vision, strategies, tactics, and logistics. For a school to strive for common language around these means and objectives – such effort could have significant consequences on the trajectory on which a school intends to be. Such effort around common language and shared understanding could be a real difference maker in the “if and when” a school will accomplish its mission and achieve its vision.

What’s your school’s mission? Your vision? Your strategies? Your tactics? Your logistics? In what ways are these ends, means, and objectives aligned and misaligned? When students, parents, alums, faculty, staff, surrounding community members and administrators talk of the change you are undertaking at your school, do they speak with common language and shared understanding?